phdjobs - Phd Jobs | Assistant Director of Business Services at Rutgers University in New Brunswick, New Jersey

Assistant Director of Business Services

Apply Now

Rutgers University
Location: New Brunswick, New Jersey
Category: Admin-Business And Financial Management
Posting Date: 01/22/2022
Application Deadline: Open until filled

Job Description

Position Details

Recruitment/Posting Title	Assistant Director of Business Services
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	School of Social Work
Overview	The School of Social Work mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Assistant Director of Business Services for the School of Social Work. Reporting to the Director for of Business Services, the Assistant Director of is responsible for the daily operations as it relates to Research and Sponsored Projects within the School of Social Work. The position provides full oversite of grant administration for the School of Social Work. Among the key duties of this position are the following: Provides independent accounting and budgeting support to Directors, Principal Investigators, and research staff including but not limited to proposal budget development, guidance and counsel regarding funding agency guidelines and requirements including both federal and state agencies. Manages all aspects that fall within the post-award category, overseeing the allocation of salaries to grants and ensure consistent reconciliation of all sponsored projects and projects related to research activities. Acts as the primary approver for expenses against projects, providing proactive guidance to PI’s, research, and the Grant/Contract Coordinators to ensure proper expenditures and no overdrafts. Works with the Grant and Contract Accounting office very closely to ensure timely financial reporting for all sponsored projects, maintaining a tracking system detailing the reporting schedules and required documents needed. Prepares for grant account closeouts, working with PI’s and business staff to identify and process costs transfers, salary reallocations as needed and appropriate within the stated University and sponsor guidelines. Acts as the back-up for the Director of Business Services as needed. Performs other duties and tasks as required for the smooth operation of the Business Services.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
FLSA	Exempt
Grade	07
Position Salary
Annual Minimum Salary	79758.000
Annual Mid Range Salary	100953.000
Annual Maximum Salary	122148.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Rutgers University requires all new employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the employee a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment provide proof they have received a booster upon eligibility and upload proof of same. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccine approved or authorized for emergency use in the United States or a vaccine that has been listed for emergency use by the World Health Organization. Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Minimum Education and Experience	Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices. A minimum of five years of relevant grant administration professional experience in a financial/accounting function particularly in the area of grant management.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to work on multiple tasks simultaneously and a professional/courteous manner when working with both internal and external constituents. Demonstrated analytical skills that allow for interpretation of budgetary, financial, and related management information. Excellent computer skills and experience using spreadsheet, charting, and other software tools, such as Microsoft Word, Excel (pivot tables), Access, PowerPoint, Tableau. Excellent attention to detail with a high degree of accuracy. Strong communication skills, with the ability to present and clearly articulate analytical results and findings to a diverse set of people with varying skill sets. Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential financial or organizational matters. Ability to respond flexibly and positively in all circumstances, and to work calmly under pressure. Ability to interact and work effectively with diverse people and a wide range of stakeholders, including but not limited to, Faculty, Administrators, Research Staff, University Officers and any additional key points of contact.
Preferred Qualifications	5+ years experience in a University environment preferred. A firm understanding of how to administer both State Contracts and Federal Awards. Knowledge of Rutgers University sponsored project and accounting procedures strongly preferred. Experience using applications such as RAPSS, Oracle General Ledger (Discoverer Reports), ECRT, RIAS, PeopleSoft HCM or similar systems.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Number	22ST0215
Posting Open Date	01/20/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
Location Details	New Brunswick, NJ 08901

Please mention you saw this ad on PhdJobs.com

More about this employer

University Profile

View Similar Jobs

Featured Event

20th NPA Annual Conference

WHEN: April 28 & 29, 2022

WHERE: Virtual Conference

WHAT: The NPA Annual Conference is the largest national conference and networking event dedicated to the postdoctoral community. Conference attendees - postdoctoral scholars...

Learn More >>