Job Description

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Job Summary

Required Qualifications

• Bachelor’s Degree or Associate’s Degree with two years of experience working in benefits administration or payroll or directly related experience; preferably in a Human Resources office
• Computer literacy, including proficiency with Microsoft Excel, 10-key by touch
• Excellent interpersonal and communication skills
• Highly organized and able to transfer quickly between tasks
• Ability to develop clear, concise, and accurate responses in communications to internal and external customers
• Strong analytical and problem-resolution skills
• Ability to maintain confidentiality
• Strong time management skills and ability to meet deadlines
• Must be able to work extended hours as needed to complete the semi-monthly and monthly payrolls
• Ability to work in an environment with frequent interruptions and a high volume of activity
• Reconciliation and reporting experience
• Ability to make independent decisions and recommendations to resolve issues
• Must possess a valid Texas Driver’s license, good driving record, and be insurable on Midland College’s insurance policy

Preferred Qualifications

• Previous experience working in benefits administration or payroll in a Human Resources office

Essential Functions

• Conducts new full-time employee and benefits-eligible employee orientation
• Keep abreast of all insurance changes and communicate information regarding changes and summer enrollment
• Maintain employee benefits web page on the College website and make sure it contains necessary and up-to-date information
• Assist employees with retirement eligibility, retiree insurance benefits, and submission of required paperwork
• Coordinates the day-to-day functions of the benefit programs and communicates with vendor representatives to resolve issues, improve processes, and maintain compliance with applicable laws, regulations, and policies
• Assists employees with benefit questions and provides excellent customer service by providing direction and resolution to employee matters in a courteous and timely manner
• Process benefit changes in PeopleSoft, the Employees Retirement System of Texas (ERS) group benefits program, during the employee’s initial enrollment, summer enrollment, qualifying life events, or as necessary and updates the changes in Jenzabar, the College enterprise resource planning software
• Maintain and verify all changes sent by ERS through daily and monthly reports
• Collect and deposit insurance payments for employees on an unpaid status
• Works as part of a cross-functional team to complete the semi-monthly and monthly payrolls
• Prepare payment authorizations for reimbursement of insurance premiums to retirees
• Reconciles, submits payments, and maintains records for employee premium contributions to ERS and other vendors for active employees and retirees and balances insurance general ledger accounts
• Maintain leave transactions and balances for all full-time employees
• Prepare and distribute monthly leave balance reports
• Accurately audit timesheets against leave request forms and calculate compensatory time and enter into Jenzabar
• Maintain a list of part-time employees on benefits each semester and offer benefits as necessary
• Organize Summer Enrollment Fairs with ERS when held on campus
• Organize annual benefits fair for MC employees during the fall in-service week
• Responsible for the reporting of workers’ compensation claims and submission of related reports
• Assist with coordination of FMLA per applicable laws, regulations, and policies
• Balance FMLA monthly and prepare rolling calendar usage report for review by the Executive Director each month
• Assist with the preparation of reports and tax forms as requested (ex. 1094/1095)
• Maintain employee directory information in Jenzabar and on the web to ensure timely updates and matching information; a minimum of semi-annual audits are necessary to ensure the accuracy of the information and the addition of adjunct instructors
• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to occasionally move or drive to other locations on and off campus
• This position may require occasional travel for training, meetings, and events both in and out of town
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Duties indoors and some outdoors
• Office environment
• Ability to work extended hours as needed, especially during the months of August and September

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